Room Change Information
Room Change Application Process
During the room change period, complete an application available in the Assignments Office or at www.upenn.edu/housing/assets/pdf/roomchange.pdf. The application must be returned to the Assignments Office by 4:30pm on the last day of the room change period. If you are offered a room change, you must move when specified by the Assignments Office. You receive new keys at the Information Center of your new building. You must properly check out by returning the key at the Information Center of your old building. You must do this on the same day to avoid being charged for two rooms.
Room Change Into Friends Vacancy
If you have a friend(s) who has an available space in their room and you would like to move in with them, you and all prospective roommates must come together to the Assignments Office to apply during the room change period.
Mutually Trade
To “mutually trade” or "swap" rooms, you and the person you are trading with must come to the Assignments Office to complete the application during the official room change period. You must do this to ensure that your official mailing address changes, your rent is properly adjusted, and that you are officially registered to be authorized for lock-out keys. You must officially return/pick-up keys and check in/out at the Information Centers.
Room Assignment Procedure
Applications will be randomly assigned a priority number for assignment. It doesn’t matter which room change day you return your application as long as we receive it by the deadline.
Types of Rooms Available
For the fall room change period, availability is very limited because occupancy is very high. For second semester and spring room changes, there is increased availability because of students graduating or leaving to study abroad. Freshmen can only apply to room change into a room type listed on the Freshmen Rent Schedule.
Rent Change Information
You may have an increase or decrease in rent depending on the room type. Also, be aware that you must pick up and return room keys on the date specified or you may incur additional rent charges.
Room Housekeeping
Partially occupied rooms are not cleaned. When moving out, residents are expected to leave the room in “move in” condition for the next occupant.
New Room Keys
You can pick up your new keys at the Information Center of your new building. Return your keys to the Information Center at the building you are leaving. You should do this on the same day to avoid being charged for two rooms.
Address and Mailbox Change Information
Your local address will change and be updated in the student database. You must fill out a change of address card at you current Information Center so that your mail will be forwarded to your new room.
Urgent Situation Considerations
If at any time you have a serious problem, you should contact your House staff (RA, GA, SA or House Dean) for help.
For further information, please contact the Assignments Office by writing living@exchange.upenn.edu or calling 215-898-8271.