House Rules

House Rules of the University Club at Penn
University of Pennsylvania

Approved by the House Committee
August 24, 2004
Adopted by the Board of Governors
October 08, 2004

Revised to Reflect Club Name Change
May 05, 2005

1. House Rules and any additions thereto are established and may be revised by the House Committee subject to the direction and approval of the Board of Governors of the University Club at Penn.
2. House Rules apply to all Club members and their guests. Members are responsible for the conduct of their guests. Infractions of House Rules will subject an individual's membership to review by the Board of Governors. House Rules also apply to all employees of the Club.
3. The University Club at Penn is open Monday through Friday except on those holidays and closings designated by the House Committee. Daily hours of operation, currently 8:00 A.M. to 6:00 P.M., and any other hours are determined by the House Committee. The facilities, food and beverage service of the Club are provided for the use and enjoyment of members and their guests during designated hours of operation.
4. The Coordinator of the Club and employees of the Inn at Penn are charged with operating and maintaining the facilities and providing high quality food, beverage, and other services in accordance with these rules and in keeping with the purposes of the Club as stated in Article 3 of the CHARTER of the corporation. The Club Coordinator is accountable to the House Committee for performance of these responsibilities.
5. Members must present their membership cards upon entrance to the Club.
6. The Harrison Room will offer only a fixed price buffet menu. There will be no a la carte item pricing. Payment will be handled at the entrance prior to service.
7. Unless reserved for an event, the Hourglass Room is available for use by Club members only.
8. On occasion, with approval of the House Committee, the Club may schedule a special event in any of the main dining rooms and limit the availability of unreserved tables. When such an event is scheduled, members will be notified in advance.
9. Members wishing to use rooms in the Club for meetings, luncheons, dinners or other functions may make arrangements through the Club Coordinator.
   1. Individual members wishing to reserve the private dining room for luncheons or dinners or the Hourglass or Harrison Room for dinners are to make such requests in writing, specifying the nature of the group, the menu desired and the number of persons to be served. The Club management is authorized by the House Committee to require reasonable advance deposits and minimum guarantees of the number of people to be served at least three working days prior to the event. Reductions or cancellations cannot be accepted after that deadline without forfeit of the deposit. The Club cannot promise to accommodate more than 10% over the guaranteed number.
   2. Reservations will be accommodated in order of receipt and within the capability of the Club management.
   3. Club dining rooms may be reserved for meetings which do not involve food service; however, since the primary purpose of the dining rooms is the serving of food, dining functions will receive preference in scheduling.
   4. Members may schedule private functions for times when the Club normally would not be open by making special arrangements with the Club Coordinator. Such arrangements are subject to the appropriate schedule of fees.
10. To the extent that Club facilities are available and not fully utilized by the membership, then meetings, conferences and social functions may be arranged for other entities approved by the House Committee.
11. To assure that use of the Club's facilities does not adversely affect the membership as a whole, the House Committee may, from time to time, adopt regulations regarding the groups and kinds of functions which will be accommodated.
12. Members and guests are expected to show regard for the protection of Club property and for the comfort and convenience of their fellow members. Damage to Club property or its loss will be assessed by the House Committee to the responsible member or members.
13. ALL food and beverages consumed in the Club must be furnished by the Club/Inn at Penn. Food and beverages not consumed at the Club may not be taken from the Club.
14. All food, drinks, supplies or services furnished by the Club must be recorded on a member's or department's account or on a Club house account.
15. A person who is eligible for membership may not be a guest in the Harrison Room on more than five occasions during a membership year. A member or department may have no more than three guests in the buffet luncheon room at one time. The Harrison Room should not be used for departmental meetings. Departmental cards must be presented for declining balance or direct bill payment. Cash will not be accepted.
16. Gambling is not permitted in the Club.
17. Bills rendered by the Inn at Penn for House charges are due payable in full upon receipt. Charges not paid within 30 days of the billing date are subject to a monthly finance charge. If a member's account with charges is unpaid for 60 days, the member's charging privilege will be suspended until such time as the account is made current or determined delinquent and placed in the hands of an outside collection agency.
18. The membership year is September 1 through August 31. Membership is continuous, year-to-year unless the member gives written notice of resignation, becomes ineligible, or is terminated by action of the Board of Governors. Membership dues are payable in full each year on or before September 30 or upon approval of an application for membership. Failure to pay dues by this date is a basis for action by the Board of Governors to suspend or terminate the membership.
19. A service charge is automatically added to the bills of Club Members for food and beverages in the Hourglass and Living Rooms. Members of the Club are prohibited from giving additional gratuities in any form or under any pretense to Club or Inn at Penn employees providing service in the Hourglass, Harrison, or Living Rooms.