House Rules of the University Club at Penn
University of Pennsylvania
Approved by the House Committee
August 24, 2004
Adopted by the Board of Governors
October 08, 2004
Revised to Reflect Club Name Change
May 05, 2005
- House Rules and any additions thereto are established and may
be revised by the House Committee subject to the direction and approval
of the Board of Governors of the University Club at Penn.
- House Rules apply to all Club members and their guests. Members are responsible for
the conduct of their guests. Infractions of House Rules will subject
an individual's membership to review by the Board of Governors. House
Rules also apply to all employees of the Club.
- The University Club at Penn is open Monday through Friday
except on those holidays and closings designated by the House Committee.
Daily hours of operation, currently 8:00 A.M. to 6:00 P.M., and any other hours are determined
by the House Committee. The facilities, food and beverage service of the Club are provided
for the use and enjoyment of members and their guests during designated hours of
- The Coordinator of the Club and employees of the Inn at Penn
are charged with operating and maintaining the facilities and providing
high quality food, beverage, and other services in accordance with these rules and in keeping
with the purposes of the Club as stated in Article 3 of the CHARTER
of the corporation. The Club Coordinator is accountable to the House Committee for performance
of these responsibilities.
- Members must present their membership cards upon entrance to the Club.
- The Harrison Room will offer only a fixed price buffet menu. There will be no a la carte item pricing. Payment
will be handled at the entrance prior to service.
- Unless reserved for an event, the Hourglass Room is available
for use by Club members only.
- On occasion, with approval of the House Committee, the Club may schedule a special event in
any of the main dining rooms and limit the availability of unreserved
tables. When such an event is scheduled, members will be
notified in advance.
- Members wishing to use rooms in the Club for meetings,
luncheons, dinners or other functions may make arrangements
through the Club Coordinator.
- Individual members wishing to reserve
the private dining room for luncheons or dinners or the Hourglass
or Harrison Room for dinners are to make such requests
in writing, specifying the nature of the group, the
menu desired and the number of persons to be served. The Club management
is authorized by the House Committee
to require reasonable advance deposits and minimum
guarantees of the number of people to be served at least three
working days prior to the event. Reductions
or cancellations cannot be accepted after that deadline
without forfeit of the deposit. The Club cannot promise to accommodate more
than 10% over the guaranteed number.
- Reservations will be accommodated
in order of receipt and within the capability of the Club management.
- Club dining rooms may be reserved for meetings which do not involve
food service; however, since the primary purpose of the
dining rooms is the serving of food, dining functions will receive
preference in scheduling.
- Members may schedule private functions
for times when the Club normally would not be open by making
special arrangements with the Club Coordinator.
Such arrangements are subject to the appropriate schedule of fees.
- To the extent that Club facilities are available and not fully utilized
by the membership, then meetings, conferences
and social functions may be arranged for other entities approved by
the House Committee.
- To assure that use of the Club's facilities
does not adversely affect the membership
as a whole, the House Committee may, from time to time,
adopt regulations regarding the groups and kinds of functions
which will be accommodated.
- Members and guests are expected to show regard for the protection of Club property
and for the comfort and convenience of their
fellow members. Damage to Club property or its loss will be assessed
by the House Committee to the responsible
member or members.
- ALL food and beverages consumed
in the Club must be furnished by the Club/Inn
at Penn. Food and beverages not consumed at the Club may
not be taken from the Club.
- All food, drinks, supplies or services furnished by the Club must be recorded
on a member's or department's account or on a Club
- A person who is eligible for membership may not be a guest in the Harrison
Room on more than five occasions during a membership year. A member or department
may have no more than three guests in the buffet luncheon room at
one time. The Harrison Room should not be used for departmental meetings.
Departmental cards must be presented for declining balance
or direct bill payment. Cash will not be accepted.
- Gambling is not permitted in the Club.
- Bills rendered by the Inn at Penn for House charges are due
payable in full upon
receipt. Charges not
paid within 30 days
of the billing
date are subject
to a monthly finance charge.
If a member's account with charges is
unpaid for 60 days, the member's
charging privilege will
be suspended until
such time as the account is made current
or determined delinquent and placed
in the hands
of an outside collection
- The membership year is
September 1 through August 31. Membership
is continuous, year-to-year unless the member gives written notice
of resignation, becomes
ineligible, or is terminated
by action of the Board of Governors. Membership dues
in full each year on or before
September 30 or upon approval
of an application
Failure to pay dues
by this date
is a basis for action
by the Board of Governors to
suspend or terminate the membership.
- A service charge is automatically added to the bills of Club
Members for food and beverages in the
Hourglass and Living
Rooms. Members of
the Club are prohibited from giving additional
gratuities in any form or under any pretense to
Club or Inn at Penn
employees providing service
in the Hourglass, Harrison,
or Living Rooms.